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You’ll need to define a user access manager that will act as a gatekeeper and grant people the appropriate permissions when they join and update them when they leave or change roles. Set up role-based access control: This process limits the accesses users have to only the tools they need. If activity is low, it’s time to make some changes. So ask yourself: is it really necessary for that user, who hasn’t logged in over a year, to have access? Checking your dashboard is a good indicator of how active your users are. Minimize user seats: The more users, the more your security risk multiples. To maximize your email account security, implement the following security protocols: User settings enable account owners to keep everything organized and, most importantly, safe. Prioritize account managementĪs a company scales, account management can very quickly become a high security risk. To implement, you will have to navigate to the SAML configuration section in the ESP account settings and enter your identity provider’s details.
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So if, for example, someone logs in from a location they have never logged in before, we will block that login and require the user to use a one-time code sent to their email address.
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This can be done through a third-party app on their phone, a one-time SMS code, or a physical security key.ĭepending on how strict your security policy is, 2FA can challenge the user every time they sign on, or it can store the user's IP address and device, then only prompt additional verification when they try to access from a new location.Īt Mailgun, we have a heuristic-based challenge system in place. Two-factor authentication, otherwise known as multi-factor authentication, requires two forms of proof to establish a user’s identity: something only the user knows (a password) and something only the user has (an authentication device).Įveryone who accesses your email program, regardless of role, should be authenticated using 2FA.
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One day, we’ll look back and laugh at how we believed a single password phrase would keep our email infrastructure safe. That’s why login security has incorporated additional verification processes, like two-factor authentication or single sign-on. Without additional protection methods, even a strong password is at risk of being cracked.

Yet it’s just a thin veneer that keeps out bad actors. We access our email programs so often that we take account security for granted. Set up strong login authentication methods To mitigate the risks associated with your email systems, follow these email security practices: 1. Sounds scary, right? That’s why protecting your data is key when building an email program. Email security best practices to keep your program safe It’s for this reason that companies push for users to adopt two-factor authentication. Virtually any account can be hijacked with a password reset email, and it can all happen in minutes.

You don’t need an imagination to realize the damage a hacker can do with someone's password reset email. Jamie Painter, Application Security Developer at Mailgun by SinchĪn even more concerning reason is the interception of password reset emails. I can learn all the accounts you have (banking, social media, etc.), and then I can start taking over a number of those accounts using an email-based password reset. If I can control your inbox, I can control your life. This makes data breaches incredibly dangerous – in the wrong hands, this information can be exploited.
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Often it’s not just email addresses stored on servers, but also full names, phone numbers, and even home addresses. Hackers are also hungry for sensitive user data – particularly in the case of healthcare and politics. With access to your system, spammers can bulk send emails from your IP and use the trust of your domain to carry out phishing attacks on unsuspecting recipients, which can cost your company a lot of money and damage your email reputation. The most common reason for a cybersecurity breach is to take advantage of your healthy sender, domain, and IP reputations. And once they get in…well, the sky’s the limit.īut why do they want to get in? Well, there are a few reasons why bad actors might want to breach your system: Hackers, spammers, and cybercriminals worldwide are constantly deploying bots to uncover weak spots. The stakes are high when it comes to email security.

Why should you care about email security?
